In Odoo 18, comparing RFQ prices provides significant benefits to businesses, particularly in procurement and purchasing management. The process of comparing RFQ costs enables you to make informed vendor selection decisions, ensuring that you obtain the most value for your business. By comparing pricing from several suppliers in Odoo, you can quickly determine which vendor provides the best value for the things you require. This helps organizations reduce their purchase costs.
To use this feature in a purchase order, move the configuration Settings of the Odoo 18 Purchase module. There is an option ‘Purchase Agreement’ under the Orders section. Once this option is enabled, one more field also gets displayed, ‘Purchase alternatives’. There is a check box near this field and to get the purchase alternative option in the purchase order, enable this check box.
Click the save button, once this Purchase Agreement and purchase Alternatives are enabled. Then click the Orders menu and then the Requests for quotation sub-menu. There all the purchase orders in different stages were displayed.
Click the New button marked in the above screenshot and create a new purchase order from Odoo.
While creating a new purchase order, in the purchase order creating template there will be an extra tab ‘Alternatives’. In this template, add the product that is to be purchased, the quantity of the product needed, the unit price of the product, and such details can be added in this template.
On moving to the Alternatives tab, there will be two different options, ‘Create Alternatives’ and ‘Link to Existing RFQ’. On clicking the Link to Existing RFQ option, all other RFQs will be listed and one can select the suitable RFQ from the list. On clicking the Create Alternative option, a pop-up window will be displayed and in that pop-up, we can add the vendor for the next RFQ. The next option is the Copy Product and a check box. Once the check box is ticked, the product in the first RFQ will be copied to the second RFQ.
If the checkbox is not enabled, the product in the first order will not be copied to the second order. Then click the Create Alternative button.
Now the new purchase order is created and as per the need, the user can change the quantity of products, unit price, etc.
When moving back to the Alternatives tab, the two purchase orders are added. If the company needs to add more purchase orders as alternative orders, either use the link to existing RFQs option or use the create alternative option.
Then we will be redirected to a new page in which the expected arrival date of each order, quantity in each order, unit price of the product in each order, and total price of the order, are marked on this page. These data were marked in black and green color which the data marked in green color is a better choice while comparing the two RFQs. In the last columns, there is a Choose button and a Clear button. According to the comparison data, the company can choose one of the RFQs.
Then the user can click the Send by Email button to send the RFQ to the vendor. Once the vendor receives the email, he can accept the RFQ and his response will reflect in the chatter. If the user wants to print the RFQ, the user can click the Print RFQ button. As per the vendor's response, the user can confirm the purchase order.
When the confirm purchase order button is clicked, a popup window will be given and there will be two options, ‘Keep Alternative’ and ‘Cancel Alternative’. Here already two RFQs have been created, and if there is no need for these two alternative RFQs the user can click the Cancel alternative button. So, If the company wants to proceed with all RFQs, the user can click the Keep Alternative button.
Once the RFQ is confirmed, there will be a receipt smart tab, and by clicking the receipt smart tab the receipt for this purchase order will be there.
To validate the receipt, click the validate button in the receipt form. When the user chooses the Cancel Alternative button, the alternative invoice will be in the cancelled state.
The next step is to create a bill for the purchase order. So to create a bill, click the Create Bill button.
When the create bill button is clicked, the bill details are displayed, like the quantity, bill price, etc. then click the confirm button to confirm the bill.
By comparing RFQs from various suppliers, you can determine the most competitive price for the products or services you require, helping you make more cost-effective purchasing choices. This comparison allows you to evaluate offers from different vendors, enabling you to select the supplier that best suits your business's requirements, whether that be based on cost, dependability, or delivery timelines.
To read more about How to Compare RFQ Lines for the Best Price in Odoo 17 Purchase, refer to our blog How to Compare RFQ Lines for the Best Price in Odoo 17 Purchase.