Like every other business development operation, the selection and management of an ERP solution also require proper planning and support. Don’t rush to implement an ERP. ERP is a long term companion for your business rather than a short term support system. Thus it requires proper planning and preparation before going ahead with implementation. Every investor should be well aware of the reasons for ERP implementation and the target of ERP implementation before going ahead with the project.
Reasons for ERP Implementation
1. To grow business
2. To improve the relationship with customers and vendors
3. To improve the efficiency of work centers
4. To support employees to reduce the workload
5. To ensure transparency in the organization
6. To improve employee bonding
7. To ensure proper appraisal of employee performance
Benefits of ERP Implementation
1. Helps to improve internal coordination
2. Improve the business of the company
3. Improve employee performance
4. Efficient time management
5. Improved customer management
6. Better supply chain management
7. Efficient backup support
8. Ease in operations
9. Efficient management of document
10. Accounting made easy
We have listed the reasons to choose ERP as well as the benefits of ERP. Now let us see how ERP helps you.
ERP offers you support to organize all your work. It can support the coordination of departments and prevent delays by offering online support.
The E platform helps to speed up the procedures including the approval of different quotations and orders. IT also speeds up communication between employees.
Coordinate every work from attendance to salary and equipment maintenance to customer service in an organization with ERP. As every industry uses one or the other equipment it suits all your needs.
Manage employees, customers, vendors, and who else. ERP can bring all your operations to your fingertips.
Here we can list you a set of 10 steps that you have to follow before going ahead with ERP implementation.
1. Identify the requirement
Plan ERP implementation only after identifying the actual requirement of the business. The same ERP will not be suitable for different business operations. In the same way, the same industry may also require different ERPs based on their specific operations. Thus what is more important going ahead with ERP implementation is the identification of requirements and selection of suitable solutions.
2. Ensure the quality of the implementing team
Only the best team can deliver you the best support. It will help you to get skilled developers and a technical team. Reduce the chances of implementation failure by joining hands with the best support team. A business group should consider the implementation history of the team and their performance levels before finalizing the team.
a. consider implementation history
b. experience
c. consultation support
d. training and education
e. integration
f. experience
3. Choose the ERP that suits your business
Have you ever checked in the ERP market? You could find a number of options.
Are you confused?
Instead of being confused compare your requirements with the features of the ERP. Identify the ERP that can serve your needs. Don’t be taken away. Concentrate on your business needs and find out the integration possibilities. Find out the best tool that can work with all your platforms.
a. Check the scope for integration
b. Scope for personalization
c. Features offered
4. Prepare to cope with the change
Before you jump into ERP implementation you should take care of a set of things. The first priority should be to prepare your employees for the change. If you are presently using a non-ERP system for business operations, it may be a difficult task for your employees to migrate to the new system. They may oppose and resent the move. They may have a lot of apprehensions. Only the investor can address their concerns and this has to be done with the support of the employees. Inform employees in the planning stage
a. Ensure their participation at every stage
b. Prepare them to use the new system
c. Ensure training
5. Develop a data migration plan
Transferring the data from the old system of operation to the new ERP is a time consuming as well as tiresome task. Are you planning to migrate each and every document? Then it would not be an efficient plan. Better sort the data and migrate only important documents. It will avoid ERP failure and ensure speedy completion of ERP implementation.
6. Effective Customization
Inform your ERP implementer about your requirement and then assure that the product is a customized one. Direct your implementer to customize the software to suit your needs. Customize based on your needs and targets and not based on market trends.
7. Timely Implementation
As we have completed all pre-implementation procedures, we can now move on to implementation. For this ensure proper integration and then coordinate the employees. Analyze the requirements and complete the implementation process with the help of the best implementing team.
8. Ensure Training and Education
Implementation alone will not help you. What is more important is the post-implementation training and support. Train them and equip them to use the software solution in a way that will benefit the organization. During the training, the employees should be trained on how to use the ERP and manage the ERP.
9. Go live
The ninth step is to go live. Prepare well for this stage as once the ERP is live it will be accessible to all. Cloud will enable data management use, data transfer, and effective monitoring.
10. Support and enhancement
Once you complete implementation and go live it is better to update and enhance the system every year. It will help you to meet market requirements and grow according to the pace of the industry.
Cybrosys Technologies with more than 12 years of experience can help you ensure successful implementation of ERP. From consultation to training and education we offer comprehensive support. Cybrosys has teams of skilled persons for consultation, development, implementation, integration and training, and support.