The supply chain is an inevitable part of any business. Purchase, which is a part of the supply chain, is essential for any business operation.
An industry or business-related to service delivery or product delivery will have to deal with one or the other type of purchase.
The purchase may include the buying of products, raw materials, stationery items, machines, or any other items. The purchase of different types of products or materials is required for the smooth operation of the business.
Benefits of Purchase module
- Odoo Purchase helps to automate all purchase-related operations
- Manage every single detail
- Manages orders
- Quick generation of a request for quotation
- Easy billing process
- Payment and invoice management
- Easy integration with accounting and inventory wings
- Tracks product stock and plan purchase
Important Features of Odoo 14 Purchase
Request for Quotation
Whenever a large-scale purchase is made in order to maintain the raw material stock or product stock, the investor will need the vendors to submit their quotation for the item. Then the buyer will be able to examine different quotations and choose the best-suited offer.
With Odoo 14, a user can generate a request for quotation or RFQ in few clicks. This will help you to request different vendors to send their quotations for the product or service.
Generating RFQ can be done using the CREATE button. The user will have to provide different details like vendor name, purchase agreement, currency, order deadline, receipt date along with product details and description.
The user will be able to send RFQ by email and take a printout.
Once the Quotation is sent the user will also be able to confirm the order or cancel the order using this feature.
Purchase Orders
This is a feature that helps you to create and manage purchase order. This process can be initiated after completing the quotation process.
Like any other module, you can find CREATE option here also and this can support you to create a purchase order. It also enables persons to provide reference details, order confirmation date, vendor details, receipt date, and other info. Odoo 14 also enables you to add the company name, purchase representative, and next activity.
The billing status of the order can also be viewed from the purchase order dashboard.
Next Activity
Odoo 14 has introduced new features like the next activity that enables the user to plan the activity and schedule the next activity.
Communication with the Purchasing Representative
The image of the purchasing representative can be viewed in the dashboard and this enables you to engage in communication with the person using a chatbox.
Purchase Agreements
Creation and management of purchase agreements can be done the same way a purchase order is generated. This can be managed with an agreement deadline and the source document. You can also provide details like ordering date, company name, and reference number along with purchase representative details. The status of the agreement can also be viewed here.
The agreement will help you to ensure the timely delivery of the product and ensure the quality of the product. It will also help to get away with all confusions regarding the transportation, delivery method, and payment method. Every aspect of purchase can be included in the agreement.
Vendors
When a company is engaged in the purchase operation, you will have to engage in business with different vendors. Managing the vendor details and vendor directory becomes simpler with Odoo 14 support. Odoo 14 helps you to create vendor details and view the vendor list in Kanban and List view.
It can help you to manage the vendors and add as many numbers vendors you want. You can also remove vendors whom you want to blacklist with the help of this feature.
Product Management
Products and services have to be managed systematically. This will help an organization to manage all tasks efficiently to ensure the development of the organization. With Odoo you can manage the products based on their category, price, and location. The availability of the product.
General information on productions like, if the product is storable or consumable, sales price, product category, etc can be given here. The version and the tax details along with the units of measures can be given.
It will also support invoice management and sales operation management. Product management for eCommerce, point of sale, and other types of business can be done with Odoo.
Product variant Management
The same product may have different attributes like color, size, material, etc. With Odoo 14 you can manage all these operations. We can create new variants and manage the quantity of the products. IT will also help you to set prices for different product variants. With this feature, you will be able to forecast the requirement and manage purchase patterns.
Report generation
Reports point to the actual growth and development of a business. It helps the investor to know the business at a single glance. The profit and loss, order details, average orders, total purchased orders, and many other statistical figures can be transformed to graphic representation with Odoo 14 purchase.
Vendor pricelist management
When you buy a product you may have to deal with different vendors selling the same product. To get a glance at the price and the vendor list for comparing the prices and assuring the best benefit Odoo supports you to generate a price list. Here, you can add the vendor detail, vendor product name, product code, delivery lead time, and other info like product quantity and price.
Purchase agreement type Management
For a business, there could be different types of purchase agreements. This agreement type can be created quickly with the help of Odoo 14. The user will be able to create an agreement type and do agreement selection. The agreement can be for only one RFQ and for multiple RFQ.
This feature also enables you to use lines of agreement or do not create RFQ lines automatically.
The user can also select quantities with the help of this feature. Here, you can use the quantities for agreement or set quantities manually.
Sets Units of Measures and UOM categories
With Odoo Purchase the user can create units of measures based on time, quantity, or size. This can be used to measure weight, working time, distance, volume, or time.