Product Management
With its advanced features, Odoo 18 makes managing and configuring products within the Purchase module both efficient and intuitive. This module's Products menu provides full control over your product list, detailed information on product variants, and price configurations. Under the Products tab, you can easily evaluate, update, and manage all your business’s products and services, including their variations. Odoo 18 ensures that tracking and updating your inventory is seamless, enabling more informed purchasing decisions and smoother operations.
To begin managing products, navigate to the Products menu under the Products tab. Upon selecting "Products" from the dropdown list, a window displaying your previously generated product list will appear. By default, this view is set to Kanban view, offering an overview of each product's image, price, name, and internal reference. However, you have the flexibility to switch to the List view for more detailed information.
Odoo 18 enhances product searchability through its Filters and Group By functions, enabling quick access to specific products based on various variables. Whether you manage thousands of products or just a few, these tools help you stay organized and locate entries efficiently.
To add a new product, click the New button. This action opens a new window where you can input all necessary product details. Start by entering the Product Name and, if needed, add a product image by clicking on the camera icon. Additionally, different checkboxes will be available to you: Sales, Purchase, Expenses, and Point of Sale. Select the options that best suit the nature of the product.
Next, select the Product Type from the list, which includes options like Goods, Service, and Combo. Choose the type that reflects how the product will be used or sold. You’ll also have the option to define your Invoicing Policy:
● Ordered Quantities: Invoices are generated as soon as an order is placed for the ordered quantity
● Delivered Quantities: Invoices are created only after the product is delivered and for the delivered quantity.
For each product, there are multiple fields where you can input crucial details:
● Track Inventory
● Create Repair
● Purchase Taxes
● Sales Price
● Sales Taxes
● Cost
● Product Category
● Internal Reference
● Bar Code
You can also configure the product to be specific to one company by selecting the company from the Company dropdown list, making Odoo 18 especially useful for businesses operating in multi-company environments.
If the product has variants (such as different sizes or colors), you can configure these under the Attributes & Variants tab.
This process is consistent with the configuration options found in the Sales module. Odoo 18 streamlines this process by allowing you to configure products within the Purchase module using the same method.
One of the key features of the Purchase module is the ability to assign multiple vendors to a single product. Under the Purchase tab, click Add a Line to list each vendor separately. Here, you can fill in specific details for each vendor, such as Lead Time for Delivery, Quantity, and the Price to purchase the product. This setup ensures that your purchasing process remains flexible, with the ability to switch between vendors based on availability or pricing.
Additionally, the Purchase Unit option allows you to define the default unit of measure applied when purchasing that product. You can also choose whether the control policy for the product is based on Received Quantities or Ordered Quantities.
If you want to establish a default control policy for all products within the Purchase module, go to the Settings menu. Here, you can enable the Bill Control option, which will apply a default control policy to every new product added to your system. This ensures consistency across all your products, but you still have the flexibility to adjust the control policy for individual products via the product’s form view.
Odoo 18 allows you to add specific remarks to purchase orders through the Purchase Description section under the Purchase tab. Additionally, you can set up warnings or alerts for specific products, notifying you during the purchasing process.
For this feature to work, the Warnings option must be enabled in the Settings menu.
Once you’ve configured your products, the next step is to associate vendors with them. This is a straightforward process in Odoo 18, where you can assign vendors to specific products and customize vendor-specific details like pricing, lead time, and purchasing terms.
In Odoo 18, the Product Packaging feature in the Purchase module offers an efficient way to manage the packaging configurations for products during procurement. This feature is particularly useful when vendors supply products in predefined packages, such as boxes, pallets, or bundles, instead of individual units. By enabling and configuring product packaging, businesses can streamline purchase processes and ensure precise handling of quantities and packaging during procurement.
To activate the feature, navigate to Configuration > Settings in the Purchase app, and under the Product section, enable the Product Packaging option.
Once activated, users can define packaging details on the product form, providing clarity on how items are grouped or packaged for purchases.