Odoo 16 Community Book

Vendor Bill

The vendor bills can be generated to get the details of the payment to a vendor after making a purchase. After confirming a purchase order in Odoo, you will get the option to generate vendor bills from the purchase order form view itself. All these vendor bills will be recorded under the Bills option in the Vendors menu of the Invoicing module.

This is the list view of the Vendor Bills. It shows the Number, Vendor, Bill Date, Due Date, Reference, Activities, Tax Excluded, Total, Total in Currency, Payment Status, and Status. You can use the Kanban view icon to get the Kanban view of the vendor bills.

The Filters option shows the default filters such as My Invoice, Draft, Posted, Canceled, To Check, Unpaid, Paid, Overdue, Invoice Date, Accounting Date, Due Date, and Electronic Invoicing Processing.

You can use Salesperson, Status, Sales Team, Electronic Invoicing State, Preferred Payment Method, Invoice Date, and Due Date as Group By filters on this platform. You will get customization options in the Filters and Group By options to customize the sorting options. Now, click on the New button to create a new vendor bill in the Odoo Invoicing module. You can use the Upload button to upload a vendor bill from your system.

This is the form view of the vendor bill creation window. We are going to create a draft of a vendor bill. The name of the Vendor can be selected from the dropdown. If the bill owns any reference, you can add it in the Bill Reference field. If you are creating this bill based on a previous purchase order created in Odoo, you can mention it in the Auto-Complete field. By doing so, Odoo will automatically complete the necessary fields based on the data specified in the purchase order. The date on which you want to generate this vendor bill can be specified in the Bill Date field. The Accounting Date will be available in the form view which indicates the date on which the accounting details related to this particular bill have been updated to the record. In the corresponding fields, you can specify the Payment Reference, Due Date, Journal, and Payment Terms.

The Invoice Lines can be used to add products that you purchased from the respective vendor. You can use the Add a Line button to add products one by one.

The tab will show the Product, Label, Landed Cost, Quantity, UoM, Price, Taxes, and Subtotal. You can add sections to the Invoice Line using the Add a Section button. Use the Add a Note button to specify any notes under the invoice line.

Based on the product you mention in the invoice line, corresponding journal items will appear under the Journal Items tab. It will depend on the journal items you configured on products while creating them in Odoo.

As you can see in the image above, the Journal Items will show the Account, Label, Debit, Credit, and Tax Grids. You can use the Add a Line button to add additional journal items to the vendor bill.

The Other Info tab can be used to add Accounting details regarding this particular vendor bill.

The name of the Company will be available here. In the corresponding fields, you can mention the Incoterm and Fiscal Positions. In order to automatically post the entry on the mentioned date in the vendor bill, you can activate the Post Automatically option. The To Check option will help you to check the data entered in the vendor bill.

Now, you can click on the Confirm button to confirm the new vendor bill. Later, you can register payment by following the same procedures we discussed in the customer invoice section.